DAYS OUT FOR KIDS CIC: DATA PROTECTION NOTICE

  • DAYS OUT FOR KIDZ CIC LAWFUL BASIS FOR DATA COLLECTION:

    Legitimate Interests (GDPR point (f) of Article 6(1)): the processing of your data is a vital part of the nomination service as it allows us to review your nomination and consider that child for a day out. It allows us to contact you to  provide you with relevant and important information regarding your nomination.

  • HOW WILL THIS EFFECT YOU?

    We will use the provided details to contact you regarding your nomination with important information and any details you will need to know.

  • WHO WILL MY DATA BE SHARED WITH?

    Data will only be held inside of Days out for Kidz CIC. No other 3rd party companies will be sent the data, however, participants should be aware that the information will be stored on servers belonging to 3rd party companies, the security of which are maintained by that company and not Days out for Kidz CIC. Therefore, that company are liable in the case of a data protection breach and not Days out for Kidz CIC. We endeavour to ensure the security of our website to ensure the protection of your data, however in the case of a security breach we are responsible for that security. The security of emails containing data is the responsibility of the company providing the email service and not that of Days out for Kidz CIC. If the security of our website is compromised, or if we receive notification from companies we use that their security may have been compromised and we suspect a data leak has occurred, we will contact all persons who may have been effected by the data leak. If the security of our site is compromised, we will launch an investigation into the attack and the appropriate authorities will be notified in the case of a criminal offence which includes the illegal accessing of your data.

  • HOW WILL MY DATA BE USED?

    Data will only be used for the purposes of the reviewing the nomination and to contact you with relevant information regarding your nomination.

  • WHY IS MY DATA BEING COLLECTED?

    This data is required for your nominee to be considered, and participate in a day out. We will need to contact you to provide relevant information.

  • HOW IS MY DATA COLLECTED?

    Data is collected through our online competition submission forms and/or contact forms. Data is not collected autonomously and is not collected without the explicit permission of the person(s) involved.

  • WHO IS COLLECTING MY DATA?

    Days out for Kidz CIC collects and stores all data within our database, however files are stored on 3rd party company servers.

     
  • YOUR INDIVIDUAL RIGHTS

    Under the GDPR you have the following rights:

  • the right to be informed;

  • the right of access;

  • the right to rectification;

  • the right to erasure;

  • the right to restrict processing;

  • the right to data portability;

  • the right to object; 

  • and the right not to be subject to automated decision-making including
    profiling.

  • The right to be informed guarantees that we will notify you at any point at which we will be gathering data from you, (i.e our online submission forms include a notification statement, as well as a check box which allows you to give permission for the data you have provided to be stored and used by us for the purposes of the competition under our legitimate interests. However, as we only gather information vital for the child's nomination to be considered, we unfortunately cannot provide the nominator with the right of individual consent for specific data points, (i.e we need you to give permission for all fields not just for your full Name for example). As our legal basis is legitimate interests, in the case that you do not wish to provide your data, it will unfortunately mean you will not be able nominate the child, as we will not be able to provide you with the relevant information and therefore would not be able to organise the day.

  • The right of access gives you the right to access any data that we hold on you at any time. If you wish to find out what data we currently store on you, don't hesitate to send us an email and we will send back any relevant data we hold.

  • The right of rectification gives you the right to correct any incorrect data we hold on you. I.e if your name is incorrect, simply send us an email with a request to change it and we will update your data.

  • The right to erasure gives you the right to require us to delete any data we hold on you on your request. If you wish us to remove any data we hold on you, send us a request via email and we will delete all data relevant to you.

  • The right to restrict processing allows you the right to restrict what data we collect on you. However, in the case of Days out for Kidz, it is deemed that the collected data is a targeted and proportionate way of achieving the purpose of allowing the nominee to participate in a day out. Therefore, we require all data that we request to be processed and unfortunately, as we cannot provide you with the ability to nominate a child without it, you will not be able to nominate that child without giving permission for the processing of all data requested.

  • The right to data portability gives you the right to obtain and reuse your personal data for your own purposes across different services. It allows you to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without effecting its usability. This right only applies to information you have provided. Simply email us a request and we have the sufficient capability to transfer your data to your requested location with a secure method.

  • The right to object gives you the right to object to us gathering your data. At the end of all our submission forms we include a check box for this purpose, if you wish to object to the gathering of your data, simply leave the check box unchecked and none of the data you have entered will be stored. It will, however, not allow you to nominate the child for the reasons discussed above.

  • The right not to be subject to automated decision-making including profiling gives you the right to not be subject to decisions solely made by automated means without any human involvement (automated decision-making), and to not be subject to automated processing of personal data to evaluate certain things about an you (profiling). Days out for Kidz CIC does not undertake either of these practices and so users and nominators/nominees will not be subject to either.

  • Finally, if you have any other questions about the use of your data, please don't hesitate to contact us at: enquiries@daysoutforkidz.org If you feel we are not satisfying our data protection responsibilities, please do not hesitate to contact us or submit a complaint to the ICO so that we can make sure we protect our users.

       

 

Thank You.